Audiology Sample Database

From Ajexus



User Guide

Administration Guide

Configuration Guide

Engine Guide

Installation and Maintenance

Frequently Asked Questions

Sample configurations

  • Audiology
Sample databases are automatically installed when you install Ajexus

To start the Audiology sample database from the START Menu, click Start, Ajexus 4, Samples, then Audiology Database.

Note: Ajexus is suitable for any healthcare provider. The sample databases provided show how Ajexus might be configured to meet specific needs. If you have different requirements, remember that in Ajexus you define the information that is to be recorded therefore Ajexus can easily be tailored to your needs.

The audiology sample database supplied with Ajexus covers the Audiology Department of a fictitious major hospital. This department currently provides provides audiology services to a wide range of patients.

For a good example of a complete medical record for a patient, select 'Fiona Keates'. For information on selecting records refer to Select a Patient Record in the Patient Record section in the User Guide.


Logins available

The following User Names are available in the sample database:

  • 'administrator' has full rights to all information, as well as rights to the Data Dictionary
  • 'bbrown' has full rights, except no rights to the Data Dictionary
  • mjames' has rights to most elements, but has no rights to access staff information, and no rights to most reports

The Password for all the users in the sample database is 'password'.

For information on logging into Ajexus refer to Getting Started in the Operation section in the User Guide.

Episodes - Continuum of care

The Audiology Department has decided that Patient episodes need to be recorded under 3 broad groupings


This is for an adult patient who has has been referred in for hearing issues


This is for a child who has been referred in for hearing problems


This category is used when hearing problems are due to Ear Nose and Throat related issues.


Within the episodes outlined above, the Audiology Department have identified what information they wish to collect.

Note:these elements are only one possibility, and Ajexus users are able to create a set of elements appropriate to their service.

These elements are:


Generally, patients are implicitly assigned to the various health professionals by the entering of elements with these people, however, there are times when there is a need to explicitly assign a particular person, and this is done with the assign element. Assign elements can be entered at any stage of the care process.


This is used to record the various types of consultation that are held with a patient, following the acceptance of the referral. In the case of the Audiology Department, these cover areas related to the various areas used for audiology, however Ajexus may be configured to cover almost any type of consultation. These have been designated as appointment elements, so that Audiology staff may use the scheduling capabilities of Ajexus to diary them.


During the patients contact with the Audiology there are several reasons that couriers are used. This element allows information to be recorded against the patient, including the item number for easy referral and tracking.

ENT Clinic

During the treatment process the patient may be referred on to the ENT Clinics at GreenStreet or Spaceship hospitals. This allows for the recording of these visits.


As part of the assessment process one or more examinations may be carried out with the patient. At the Audiology Department, these are planned through the planner to ensure availability of staff and location.

Hearing Aids

This records the information on any Hearing Aid issued to the patient


Letter templates can be created using the report writer function as any other element report. When a new letter is entered, the template takes information from Ajexus, formats it according to the template, and displays this information on screen from the preview toolbar option. Audiology use this facility to create and record all their letters sent to patients and health providers involved in the patient's care.

Loan Stock

This records the issue of any loan equipment from Audiology to the patient, for example, wheel chairs, books, and self help material. The outcome records the return of loan equipment to Audiology from the patient.


This element registers any special orders made for the client


A patient may need to be referred on to other departments or health organisations this element records details of any such referrals.

Note: this is only an example of the different elements that may be set up within Ajexus to record patient details. Practically any information can be stored in the patients record.

Patient Element Lists

As the various elements and sub-elements detailed above are entered in the patients record, a large patient record of information builds up. To simplify the viewing of the patient record, it is possible to create element lists that filter, order, and group the information. This results in only the information of interest being shown.

Any element list can be setup in Ajexus, and the Audiology Department have settled on the following:

Full Record - Group By Episode

This shows the complete medical record for the patient, grouped in by episodes. In the case of the Audiology Department episodes are used to distinguish the type of service as well as the elements within that episode. This element list is useful for someone that wishes to acquaint themselves fully with the patients record, but can become unmanageable as the volume of information grows.

Full Record (Grouped by episode)

Similar to the element list above, but now the record has been grouped in strict (reverse) chronological order. This element list could be also useful for someone wishing to fully acquaint themselves with the medical history, such as a new audiologist taking over the case. Again over time this element list can become unwieldy as a large amount of information accumulates.

Registration Needs - Details of Service Provided

This element list is used to show all the elements for a patient where there is no outcome, showing the details of the service.

Registration Needs - Signoff

This element list shows any outstanding element for the patient the patient. This is useful for administration staff that need to see at a glance whether any information is outstanding.

Summary Reports

*Today's Appointments - All

Displays all appointments for today

*Today's Appointments - No Outcome

Displays all appointments for today where the outcome has not been updated.

*Tomorrow's Appointments

Displays all appointments for tomorrow

All Patients

Displays all people who have been referred to the Department where there is no outcome

Consultations by Location

Displays all consultations sorting them by location.

Consultations Done last month

Displays a list of all the consultations performed for the previous calendar month. There are also several variations of this report to show subsets of this information

Consultations next Week

This shows the consultations currently scheduled for the next week

Consultations next Week - Not Notified

This shows the consultations currently scheduled for the next week where there has been no record of notification

Consultations this month

Displays a list of all the consultations performed or scheduled for the current calendar month.

FU phone calls needed this week

This allows easy lookup of those patients needing a follow up phone call this week

Hearing Aids - various

There are several views available on hearing aids to show groupings like what stock is available, has been ordered, is on trial or has been returned.

Loan Stock

Shows all Loan stock whether outstanding or returned

Orders Not received

Similar to above but showing all outpatient appointments scheduled for today. Again the staff member of interest can be selected.

Referrals last month

Shows all referrals for the preceding month. Also available as adult or paediatric versions, and with home address showing.

Total Reports

There are also various total reports available. These reports are similar to the summary reports, but return totals of the information, rather than the actual elements.